Submitting Single Candidate to Requisition

Submitting a Single Candidate to a Requisition

Follow the process for Supplier Candidate Submission

Click on a  Candidate Name to view the candidate’s profile.

Submitting Single Candidate to Requisition 001.png

Select Submit to Requisition from the Action List.

To complete the candidate’s profile, the supplier user will enter the following information on the submit screen:

Submitting Single Candidate to Requisition 002.png

Upload candidate’s Resume by clicking on blue folder icon and navigating to saved file.

    • The resume cannot contain any personal contact information (phone number, address, email, etc.) for the candidate or any supplier information (logo or phone number).

Enter Justification to submit the candidate for this requirement/requisition (max 500 characters).

    • This is your opportunity to let the manager know why your candidate is the best fit for this opening.

Upload additional documents if desired.

    • This can include, but is not limited to, letters of reference, letters of recommendation, experience validation, certifications, etc.

Indicate correct Employment Type


If the requisition contains a Skill Matrix , indicate the appropriate Years Experience and Level of knowledge for each item.

    • You also have the ability to enter any Comments related to each item within the Skill Matrix area.

Indicate if the candidate is a Former Employee , a Former Contractor or a Retiree of the client or any client subsidiary.

    • If “yes” is selected for any of these areas, additional information will be required.

If the requisition contains any Candidate Questions , work with the candidate to provide appropriate answers.

Submitting Single Candidate to Requisition 004.png

The Candidate Pay Rate and Candidate OT Pay Rate will auto-populate based on your organizations contract with the Company in support of the client engagement

Enter the Bill Rate amount.

Overtime (OT) Bill Rate will auto-populate based on the Bill Rate entered,

Submitting Single Candidate to Requisition 005.png

Enter the Coupa CW Identifier. This is a unique eight-digit combination that can be either:

  • the candidate's date of birth, formatted as YYYYMMDD.
  • the last four digits of the candidate’s SSN (or national ID) and the two digit month and day of birth (SSN+MMDD).
  • the last four digits of the candidate’s SSN (or national ID) and the two digit month, day of birth, and four digit year (SSN+MMDDYYYY).
  • full SSN.
  • Not properly utilizing the Identifier bypasses the Do Not Rehire feature in CCW. This puts all employees and workers on-site at risk.
  • Failure to properly utilize this feature can result in disciplinary action to the supplier and will be recorded in the supplier’s scorecard.

Once all information has been entered, click Submit to Requisition.