Spain
Examples of compliant cXML invoices and credit notes for Spain.
Introduction
The Spanish VAT rules on the layout and information to be provided on invoices generally follow the requirements of the European VAT Directive (2006/112/EC, 2010/45/EU) and its VAT requirements. In the Canary Islands, a specific tax is applied instead of VAT, called the Canary Island General Indirect Tax (IGIC).
When setting up your remit-to address , your VAT ID must begin with ES, followed by nine digits.
The first and last of these digits can also be a letter. For example:
- ES123456789
- ES12345678X
- ESX23456789
- ESX2345678X
All tax amounts must include the
alternateAmount
and
alternateCurrency
attributes. The alternate currency must be set to
EUR
. See
Providing Amounts in Local Currency
for more info.
When adding a tax exempt line or creating a reverse change invoice, add this element to your cXML:
<Description xml:lang="en-US">Line level exemption reason</Description>
Include the
<Description>
element immediately after
<tax-amount>.
It's required when the TaxDetails category contains an exemption. See
Add Tax Exemption Details to an Invoice
for more info.
Invoice content requirements
| Invoice Content Field | Mandatory/Conditional | Comments |
|---|---|---|
| Supplier Name | Mandatory | |
| Supplier Address | Mandatory | |
| Supplier VAT ID | Mandatory | |
| Buyer information | ||
| Name | Mandatory | |
| Address | Mandatory | |
| VAT ID | Conditional | |
| Invoice Date | Mandatory | |
| Date of Supply | Conditional | |
| Invoice Number | Mandatory | |
| Delivery Address | Recommended | |
| Tax law reference | Conditional | A legal reference to the applicable VAT rule must be included on the invoice (i.e. reference to EU VAT Directive or Spanish VAT code) where the invoice is exempt. |
| Currency | Mandatory | |
| Local Currency | Conditional | |
| Local Currency Tax | Conditional | Where invoices are issued in a different currency, it is mandatory to include the tax amount in EUR applying the relevant exchange rate. |
| Original Invoice Number | Conditional | |
| Quantity | Mandatory | |
| Description | Mandatory | The description/nature of the goods or services |
| Taxable Amount | Mandatory | |
| VAT Rate | Conditional | |
| VAT Amount | Conditional | |
| Unit Price | Mandatory | |
| Early Payment Discount | Conditional | |
| Early Payment Discount terms | Conditional | |
| Discount Amount | Conditional | |
| Discount terms | Conditional | |
| Reference to the reverse charge mechanism | Conditional | The Reverse Charge Mechanism shifts the responsibility for the reporting of a VAT transaction from the supplier to the buyer of a good or service. |
| Cash Accounting Scheme | Conditional | Under the cash accounting scheme the VAT will become due on payment. |
| New Means of Transport | Conditional | Supply of transport vehicles which are considered as a new means of transport |
| Margin scheme reference | Conditional | Margin scheme under VAT helps avoid double taxation on a supply of goods which have already been taxed. Under Margin scheme, VAT is calculated on the difference between the value at which the goods are supplied and the price at which the goods are purchased. |
Extrinsic fields
The following extrinsics are required to send a compliance-assured Spanish invoice. You may require additional extrinsics specific to your industry or billing situation:
-
ExchangeRate
Other extrinsics may be required based on your specific invoicing scenario. See Adding Extrinsics to Your Invoice for more info.