Manage Buyer-Generated Delivery Schedules for External POs
Collaborate on purchase orders with delivery schedules.
Customers or buyers can add delivery schedules to external purchase orders (PO), and you can accept, reject or propose changes to the schedules.
To support this feature, a new attribute Schedules Planned is introduced on the order line, with values Yes or No (Default value: No). If the buyer sets the attribute value to Yes, you can then submit a sum of the Promised Quantity less than the Order Line Quantity.
- When the Schedule Planned attribute value is Yes, an orange warning message appears when you add a sum of the Promised Quantity less than the Order Line Quantity. Despite this warning, you can still submit the order.
- When the Schedule Planned attribute value is No, a red error message appears when you add a sum of the Promised Quantity less than the Order Line Quantity.
Once the schedule is created through the API, you and the buyer can go to the order confirmation page and see the Delivery Schedule of each order line, including:
|
Column |
Description |
Comments |
|
# |
Each number represents the creation order of the schedules, with 1 being the oldest. |
|
|
ID |
The ID helps you reference each schedule line. |
The ID needs to be provided on the payload while updating the PO. If not, the system assumes that the ERP is trying to create a new schedule line. |
|
Added By |
The person who added the schedule line. |
|
|
Scheduled Quantity |
The quantity of the item buyer expects to receive on a specific date. |
|
|
Promised Quantity |
The supplier's proposed quantity in response to your Scheduled Quantity. |
|
|
Need By Date |
The date by which the buyer expects to receive an item quantity. |
|
|
Promised Date |
The supplier's proposed date in response to your Need By Date. |
If the Buyer creates the purchase order and leaves the schedule empty, a message "<Costumer> has not sent the Delivery Schedule yet. Once send in, it will be displayed here. You can still confirm the order line" appears in the Delivery Schedule table. However, the buyer or the supplier can still add a schedule in the order confirmation if needed.
You can do the following:
- Accept or reject the order line and, as a result, the schedule.
- Edit the quantities and dates of the schedule on the Promised Quantities and Promised Dates columns.
- Add more rows to the schedule.
If you accept the delivery schedule, we alert the buyer's ERP system through integration that the order is accepted. The ERP then updates the order confirmation status to Complete. Should you reject or wish to modify the order, SCC alerts the buyer’s ERP system that the order needs to be reviewed and confirmed. If you propose changes on the quantities and dates of the schedule, they appear marked in purple. The buyer can either accept or reject them all.