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Users API (/users)

Overview

The users API allows you to create, update, or query users. This ranges from basic demographics, to managing passwords, to managing the groups and approval permissions they may have.

The URL to access users is: https://{your_instance_name}/api/users

See Integration Best Practices for more info.

Actions

The Users API allows you to:

Verb	Path	Action	Description
POST	`/api/users`	create	Create user
GET	`/api/users`	index	Query users
GET	`/api/users/:id`	show	Show user
PUT	`/api/users/:id`	update	Update user

Elements

The following elements are available for the Users API:

Element	Description	Required Field?	Unique?	Allowable Value	Api_In Field?	Api_Out Field?	Data Type
account-groups	account_groups				yes	yes	Account Group
account-security-type	account_security_type				yes	yes	integer
active	A false value will inactivate the account making it no longer available to users. A true value will make it active and available to users.				yes	yes	boolean
aic-user	Does the user have an AI classification license?	no	no	yes/no; true/false	yes		boolean
analytics-user	Does the user have an Analytics License?				yes	yes	boolean
api-user	Is an API User?					yes	boolean
approval-groups	approval_groups				yes	yes	Approval Group
approval-limit	Maximum amount allowed to approve.				yes		Approval Limit
authentication-method	What Authentication Method will be used (coupa_credentials, ldap, saml)? Note Authentication methods are case-sensitive				yes	yes	string(255)
avatar-thumb-url	Avitar update using the API is no longer supported for security reasons.				No	yes	string
business-function	Business function					yes	string(255)
business-group-security-type	business_group_security_type			0, 1	yes	yes	integer
can-expense-for	can_expense_for					yes	User
category_planner_user	Does the user have a Category Planner License?				yes	yes	boolean
ccw-user	Does the user have a Contingent Workforce License?	no	no	any	yes	yes	boolean
content-groups	Content Groups				yes	yes	Business Group
contract-approval-limit	Contract approval limit				yes	yes	Approval Limit
contract-self-approval-limit	Contract self approval limit				yes	yes	Approval Limit
contracts-user	Does the user have a Contracts License?				yes	yes	boolean
country-of-residence	Country of residence	no	no	any	yes	yes	Country
created-at	Automatically created by Coupa in the format YYYY-MM-DDTHH:MM:SS+HH:MMZ					yes	datetime
created-by	User who created					yes	User
default-account	default_account				yes	yes	Account
default-account-type	default_account_type				yes	yes	AccountType
default-address	default_address				yes	yes	Address
default-currency	Not a required field. But if a value is not provided and the user record doesn't have a default currency already set, then the default currency is set to the instance's reporting currency.				yes	yes	Currencies
default-locale	en, tr, ja, bg, cs, es, da, de-AT, de-BE, de-CH, de-LU, de, el, en-AU, en-CA, en-CN, en-GB, en-HK, en-IE, en-IN, en-ME, en-MT, en-MY, en-NZ, en-PH, en-SG, en_TW, en-ZA, es-CO, es-MX, es-PR, et, fi, fr-BE, fr-CA, fr-CH, fr-LU, fr, hr, hu, it-CH, it, ko, lt, lv, mt, nl-BE, nl, no, pl, pt-BR, pt, ro, ru, sk, sl, sr, sv, zh-CN, zh-HK, zh-TW, en-ZZ, en, tr, ja, bg, cs, es, da, de-AT, de-BE, de-CH, de-LU, de, el, en-AU, en-CA, en-GB, en-HK, en-IE, en-IN, en-MT, en-MY, en-NZ, en-SG, en-ZA, es-CO, es-MX, es-PR, et, fi, fr-BE, fr-CA, fr-CH, fr-LU, fr, hr, hu, it-CH, it, ko, lt, lv, mt, nl-BE, nl, no, pl, pt-BR, pt, ro, ru, sk, sl, sr, sv, zh-CN, zh-HK, zh-TW, en-ZZ, es-IC				yes	yes	string(10)
department	department				yes	yes	Department
email	email	yes	yes		yes	yes	string(255)
employee-number	employee number		yes		yes	yes	string(255)
employee-payment-channel	Determine how expenses will be paid to the employee. 'ERP' per default and can be switched to 'CoupaPay' if instance allows it.				yes	yes	string(255)
escalation-threshold	Escalation threshold	no	no	any	yes	yes	Approval Limit
expense-approval-limit	expense_approval_limit				yes	yes	Approval Limit
expense-self-approval-limit	expense_self_approval_limit				yes	yes	Approval Limit
expense-user	Does the user have a Expense License?				yes	yes	boolean
expenses-delegated-to	Expenses delegated to					yes	User
firstname	first name	yes			yes	yes	string(40)
fullname	full name					yes	string(255)
generate-password-and-notify	Set to Yes if you want the system to invite the user to the system and have them set up their password			Yes, No	yes		string
id	Coupa unique identifier					yes	integer
inventory-organizations	inventory_organizations				yes	yes	Inventory Organization
inventory-user	Does the user have a Inventory License?				yes	yes	boolean
invoice-approval-limit	invoice_approval_limit				yes	yes	Approval Limit
invoice-self-approval-limit	Maximum amount allowed for Invoice self approvals				yes		Approval Limit
invoicing_user	Does the user have a Invoicing License?					yes	boolean
lastname	last name	yes			yes	yes	string(40)
login	login	yes	yes		yes	yes	string(255)
manager	Manager				yes	yes	User
mention-name	Mention Name		yes		yes	yes	string(255)
password	Changed password				yes		string
phone-mobile	phone mobile				yes	yes	Phone Number
phone-work	phone work				yes	yes	Phone Number
purchasing-user	Does the user have a Purchasing License?				yes	yes	boolean
requisition-approval-limit	requisition_approval_limit				yes	yes	Approval Limit
requisition-self-approval-limit	requisition_self_approval_limit				yes	yes	Approval Limit
risk-assess-user	Does the user have a Risk Assess License?				yes	yes	boolean
roles	roles				yes	yes	Role
salesforce-enabled	salesforce_enabled				yes		boolean
salesforce-id	salesforce_id	yes			yes	yes	string(255)
self-approval-limit	Maximum amount allowed for self approvals				yes		Approval Limit
seniority-level	The employee's job grade or band in your company's hierarchy.				yes	yes	string(255)
sourcing-user	Does the user have a Sourcing License?				yes	yes	boolean
spend-guard-user	Indicates whether user has a Spend Guard license	no	no	yes/no; true/false	yes		boolean
sso-identifier	User's Single Sign-on ID (SSO ID)				yes	yes	string(255)
supply-chain-user	Does the user have a Supply Chain License?				yes	yes	boolean
treasury_user	Does the user have a Treasury License?				yes	yes	boolean
updated-at	Automatically created by Coupa in the format YYYY-MM-DDTHH:MM:SS+HH:MMZ					yes	datetime
updated-by	User who updated					yes	User
user-groups	User groups				yes	yes	User Group
work-confirmation-approval-limit	work_confirmation_approval_limit					yes	Approval Limit
working-warehouses	working_warehouses				yes	yes	Warehouse
account-groups	Account groups that the user should have access to (for account-based document security)				yes	yes
allow-employee-payment-account-creation	Allow the user to create an Employee Payment Account, regardless of the Employee Payment Channel.			Yes/No	yes	yes	boolean
allow-user-to-upload-invoice-from-mobile	Allow user to upload Invoice images from Coupa Mobile to Invoice Inbox				yes	yes	boolean
legal-entity	Assigns user to legal entity to set requirements for expense report receipt retention.				yes	yes
invoice-self-approval-limit	Maximum amount allowed for Invoice self approvals					yes
travel-user	Does the user have a Travel License?				yes	yes	boolean
middlename	middle name				yes	yes	string(255)
msp_user	Boolean flag to tell if the user is of MSP type					yes	boolean