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What can we help you find? Products Platform Integration Technical Documentation Coupa Core Flat Files (CSV) Flat File (CSV) Import Service/Time Sheets Import

Service/Time Sheets Import

Overview

This loader is available for Services Maestro customers.

The Service/Time Sheets import process reads files from ./Incoming/ServiceTimeSheets in the standard SFTP setup. These files are moved to the archive folder located at ./Incoming/Archive/ServiceTimeSheets before being processed in alphanumeric order.

You can also find this integration object in your Coupa instance at: https://{your_instance}/integration_documents/bulk_show/WorkConfirmation::Header.

Service-Time Sheets

Field Name Required Field Unique? Field Type Field Description Possible Values
Service/Time Sheet Header No No Specifies the type of row.
PO Number No No PO number of the associated PO.
Supplier Name No No The name of the supplier.
Supplier Number No No Used to cross-reference the supplier number from your financial system.
External Reference No No External Reference
Time Sheet Line No No Time Sheet Line
PO Line Number No No PO Line Number
Week Start Date No No Week Start Date
Day 1 No No Day 1
Day 2 No No Day 2
Day 3 No No Day 3
Day 4 No No Day 4
Day 5 No No Day 5
Day 6 No No Day 6
Day 7 No No Day 7
Service Line No No Service Line
Price No No Price
Currency No No Currency
Quantity No No Quantity
Actual Completion No No Actual Completion
UOM No No UOM

Time sheet line

Column Name

Description

Req'd

Unique

Type

Allowable Values

Time Sheet Line

Specifies the type of row

FALSE

FALSE

string(255)

Time Sheet Line

PO Line Number

Line number of the associated PO line

FALSE

FALSE

string(20)

any

Week Start Date

Date when the work began. Can't be in the future.

FALSE

FALSE

date

Can't be future. Format must include dashes. Acceptable formats are:

  • dd-mm-yyyy

  • mm-dd-yyyy

  • yyyy-mm-dd

Day 1

Hours worked. Sum of hours for all days must be greater than zero.

FALSE

FALSE

decimal(30,3)

any

Day 2

Hours worked. Sum of hours for all days must be greater than zero.

FALSE

FALSE

decimal(30,3)

any

Day 3

Hours worked. Sum of hours for all days must be greater than zero.

FALSE

FALSE

decimal(30,3)

any

Day 4

Hours worked. Sum of hours for all days must be greater than zero.

FALSE

FALSE

decimal(30,3)

any

Day 5

Hours worked. Sum of hours for all days must be greater than zero.

FALSE

FALSE

decimal(30,3)

any

Day 6

Hours worked. Sum of hours for all days must be greater than zero.

FALSE

FALSE

decimal(30,3)

any

Day 7

Hours worked. Sum of hours for all days must be greater than zero.

FALSE

FALSE

decimal(30,3)

any

My Custom Field

Custom Field

FALSE

FALSE

any

Note

Day 1 is always the first day of the week. Currently, it's always Sunday, but in future releases, the actual day (Sunday, Monday, etc) of Day 1 could be determined by your locale.

Service-Time Sheet Line

Field Name Required Field Unique? Field Type Field Description Possible Values
Service/Time Sheet Header No No Service/Timesheet Header
Service/Time Sheet No No Service/Time Sheet
Service/Time Sheet Line Number No No Service/Time Sheet Line Number
Description No No string(255) Description
Quantity No No decimal(30,6) Quantity
Unit Of Measure No No Unit Of Measure
Total No No decimal(34,4) Total
Rate Card Summary No No Rate Card Summary

Service line

Column Name

Description

Req'd

Unique

Type

Allowable Values

Service Line

Specifies the type of row

FALSE

FALSE

string(255)

Service Line

Price

For service quantity lines, must match the PO's line. For service amount lines, can be any valid amount.

FALSE

FALSE

decimal(30,6)

any

Currency

Must match the PO line's currency code

FALSE

FALSE

string(6)

any

Quantity

For amount-based lines, must be blank

FALSE

FALSE

decimal(30,6)

any

Actual Completion

Time and date of when the work was completed

FALSE

FALSE

datetime

any

UOM

For service quantity lines, Must match the PO line. For service amount lines, must be blank.

FALSE

FALSE

string(100)

any

Rate card line (when applicable)

Column Name

Description

Req'd

Unique

Type

Allowable Values

PO line number

Line number of the associated PO line

FALSE

FALSE

string(20)

Any

Rate line

Specify the rate line

TRUE

Name

Describes the service associated with the rate. Typically the same as the Rate line field

TRUE

Code

Describes the service associated with the rate.

FALSE

Line type

Amount, Quantity, or Resource

TRUE

Price

Total budget for the request

TRUE

Quantity

For amount-based lines, must be blank

FALSE

UOM

Unit of measure. Required for Quantity-based lines.

FALSE